Privacy policy

General information

This statement informs you how Navira Ltd and any subsidiaries (“Navira", "we" or "us") will collect, use and protect your personal data.

Navira is committed to safeguarding your personal data and to complying with data protection laws, including the Data Protection Act 2018.

We may have provided you with privacy notices or transparency information on some of our websites or forms, depending on the types of personal data we collect. Where we have provided you with such a privacy notice, it will supersede this Privacy Policy.

Data Controllers and Data Protection Lead contact details

Navira is the data controller for the personal data we process, unless stated otherwise. You can contact our Data Protection Lead:

• by email to data-protection@navira.bio

• or by writing to Data Protection Lead, Navira Ltd, 5 Davey Close, N7 8BB, London

What information and personal data we collect about you and how do we process it?

Job Applicants

When you apply for a job, we collect information such as CVs, contact details, right to work data and diversity information. When you progress to the interview stage, we collect interview notes and decisions to offer employment. When you accept the offer of employment we collect background information, security screening (and re-screening where necessary), third-party references, and the results of your criminal records check if applicable.

We collect this information directly from you and from the third-party referees or other third parties (eg security screening). We process this information for recruitment purposes. We may share some information with third-party referees or services.

To process this information, we rely on legitimate interest, consent, legal obligation, or performance of contract depending on the types of data collected and the stages during the recruitment and/or onboarding processes.

Employees, advisors, contractors, service partners, temporary staff, interns, visiting scientists and secondees

If you are employed by Navira or you are a advisor, contractor, service partner, temporary staff, intern, visiting scientist or secondee, please refer to the Navira Employee Privacy Statement available on our intranet.

Work experience applicants

When you apply for a work experience placement at the Navira, we collect information such as name, email address, address, date of birth, diversity information, education information and teachers' references. If you are accepted for a work experience placement, we will collect some medical information and security screening information.

We collect this information directly from you, your teachers’ references or other third-parties (e.g. security screening). We may share some information with your teachers for obtaining references, with third-party services for the purposes of recruitment (e.g. occupational health provider), or with work experience partners for the purposes of administering the work experience programme.

To process this information, we rely on legitimate interest, consent or legal obligation, depending on the types of data.

Email subscribers

When you subscribe to receive emails from us we collect your name, email address and content preferences so we can tailor messages better to your interests.

We collect this information directly from you to subscribe you to our mailing lists. We do not share your personal data with third parties, but we use third parties to facilitate the distribution of emails. We may also use your email address to set up custom audience tools on social media. 

You can withdraw your consent or change your email marketing preferences at any time, by following the 'unsubscribe' link on any of our emails or contacting us at info@navira.bio or the email provided to you during the sign-up process. If you unsubscribe from our emails or withdraw your consent for us to contact you, we will store your information for a period of two years to ensure that you no longer receive emails from us.

Marketing

We would like to send you information about our services. If you have consented to receive marketing information from us, we will retain your name and email address to send you emails on the topics we think you may be interested in. You can ask us to stop contacting you for marketing purposes at any time. Navira Ltd. will not share your information for marketing purposes.

Cookies

We collect personal information about visitors to our website, www.navira.bio, if they fill out a form on our website, participate in a survey or register for an event. Please see our cookies notice for more information.

Website Analytics

To improve your website experience, we may use cookies. Cookies are used on most websites and will allow us to remember your preferences. Our website uses Google Analytics, a service which allows us to better understand how our website visitors are using our site. To do this, we transmit website traffic data to Google servers in the United States. Please note that we do not use Google Analytics to identify you as an individual user or associate your IP address with any other data that Google may hold.

Third-party data

We collect supplier, funder, partner and in general third-party data for business purposes. Data may include name, professional contact details etc. We collected this data directly from you, or an employee of your company. To process this data, we rely on legitimate interest, contract or legal obligation.

Contacting us through our website

We collect personal information about visitors to our website, www.navira.bio, if they fill out a form on our website or contact us using the contact details on our website. We collect your name, email address, and any other personal data that you may choose to give us. We collect this information directly from you when you contact us.

We use this information to deal with your enquiries and communicate with you regarding information that you request from us. To process your information, we rely on our legitimate interests to provide you the information that you have requested and respond to your enquiry.

Data sharing and data transfers

We are based in the UK but we may use suppliers or third-party providers that are based or operate outside the UK or Europe, so your personal information may be transferred to countries where the data protection and privacy laws do not offer the same level of protection as the UK. If we have collected personal information from you for research, we might also transfer them to other organisations in other countries. You can find more information about this in the “Participating in research” section above.   

We will take steps to ensure that appropriate safeguards (such as technical measures and contractual agreements), are in place to protect your personal information. Please contact us if you would like more information about these safeguards.

Retention period

Our policy is only to retain information for as long as it is required for the purpose or purposes for which we use it. We will determine how long to retain different data based on the following requirements:

• How long the information is needed for;

• The purpose or purposes it is used for;

• Legal and regulatory requirements;

• Best practice.

Your data protection rights

Where we process your personal information, you have a number of rights under data protection law:

• your right to be informed if Navira is using your personal information;

• you right to ask for copies of your personal information;

• the right to have your data rectified if its inaccurate;

• the right to erasure of information relating to you (only in certain circumstances);

• the right to object to direct marketing (by using the unsubscribe button on our emails);

• the right to object to processing carried out on the basis of legitimate interests;

• the right of data portability;

• the right to have your data restricted or blocked from processing.

Where we use your information for a specific purpose on the basis of consent you have the right to withdraw consent for that purpose at any time.

Please be aware that these rights are not always absolute and there may be some situations in which you cannot exercise them or they are not relevant. To help you understand how they work, we have provided a link to the Information Commissioner's Office's guidance on each of the rights.

Security of information

We ensure there are appropriate technical and organisational controls in place to protect your personal details. Our network is protected and routinely monitored.

How to complain

You can contact us at any time at data-protection@navira.bio if you have any queries or concerns about how Navira handles your personal information.

If we are unable to resolve your concerns about our handling of personal information, you have the right to complain to the Information Commissioner's Office.

Changes to this policy

This privacy notice may change from time to time so we recommend that you review it periodically. We will place any updates on this webpage and on Navira’s intranet.